Executive / Virtual Assistant

Location: New Zealand

 

Doubledot Media is a New Zealand-based company creating online tools and training for people looking to start their own online businesses. We’re based in Christchurch, but the majority of our team work remotely from various places around the world. 

We have an Executive / Virtual Assistant position working directly under our CEO.

Day-to-day responsibilities include:

  • Daily monitoring of key services and metrics, reporting issues to the appropriate staff.
  • Proofing and editing content, both offline and online using our content management systems.
  • Updating and maintaining internal wiki documents.
  • Compiling a monthly staff newsletter.
  • Assisting other staff with correspondence, data entry and some online marketing tasks.
  • Contributing to general operating efficiency across the company.

You'll need:

  • Excellent written English and a friendly manner in writing.
  • Common sense and the ability to "read between the lines" to understand what our CEO is thinking.
  • Meticulous attention to detail. Your spelling and grammar should be top notch.
  • Excellent time management skills. 
  • The ability to learn new software and systems. You'll be working with our custom content management system, so it's good if you're a quick learner and not fazed by learning new tools.
  • Experience with Slack, Slite, GitLab, Trello are ideal. 
  • Basic bookkeeping and accounting skills will also be regarded favorably.

Neat things about working with us:

  • Flexible hours
  • Relaxed, ego-free, family-friendly work culture
  • Novelty coffee mugs
  • An extremely comfortable chair
  • Tap dancing seagulls

The role is fixed contract (hours are flexible) but would consider ongoing for the right applicant. 

How to apply

We're going to level with you here: We usually get a lot of applications, and a lot of them are not very inspiring.

We're looking for people with good problem solving skills, good communication skills, and the willingness to go the extra mile for our customers, so here’s what you need to do.

  1. Record a short (2 minutes~) cover letter video and upload it somewhere where we can see it. Tell us a little bit about yourself, where you're from and why you think you’d be great for this role.
  2. Create an email for jobs@doubledotmedia.com (Subject: Executive Assistant Position)
  3. Give us the link to your video inside the email
  4. Attach your CV/resume in PDF format
  5. Send